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How Small Businesses Should Handle Pay Stubs

One of the most crucial parts of keeping your business running smoothly is ensuring that each employee is paid accurately and on time. As each worker completes his or her work, your system must track the time spent with a high level of precision. That way, there won’t be any questions regarding their compensation come payday. The creation of clear, readable pay stubs will go a long way toward streamlining your payroll processes.

There are several ways to create or obtain pay stubs, and we will consider a few of them below. We’ll focus on free alternatives such as templates and online generators, as these will cut down on your costs and save you time, regardless of how many employees you have.

Use Software You Already Have

If you are comfortable working with word processors, you could consider making your pay stubs from scratch. On the other hand, such software often contains simple templates that can be applied to your business with just a few changes. A few easy changes are generally all you need to get going. If none of the templates installed on your system are adequate for your needs, you can also hire a specialist to create your stubs (or even the entire payroll system) for you. If that doesn’t work for you, there are plenty of other alternatives.

Find a Pay Stub Generator on the Internet

The internet has made many processes easier for business owners, and pay stub generation is one of them. There are several sites to choose from. Templates created by these sites will commonly be a little harder to customize than ones you would make on your own, so shop around until you one that fits all your requirements.

The Easy Way: Search Engines

The third alternative is to simply use a search engine to find a pre-made template. Most smaller entrepreneurs or business owners will find that they don’t need to customize their pay stubs all that much, making pre-made templates particularly appropriate. Whenever you download anything from a new source, make sure you scan it for viruses and other malware.

Ask Around

Since payroll can be complicated, it might be a good idea to ask administrators of similar businesses how they create their pay stubs. It can be intimidating to reach out to potential competitors like that, but payroll is such a non-threatening subject that it is very unlikely to be taken the wrong way. If you’re lucky, this communication could even lead to the start of a beneficial relationship between your companies.

At the end of the day, there are only a few things that need to be done right. The most important by far is accurate reporting of gross pay and working hours for each employee, printed in a reader-friendly format. While a little attention to detail is required, it’s certainly not rocket science. The tips above should get you well on your way to an effective payroll system.
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